A designated person

1. A faculty/department may designate some members within the faculty/department for administration of questionnaires.
   
2. The lecturer/tutor whose class is being evaluated indicates to the class that an evaluation will take place, introduces the designated person to the class and then leaves.
   
3. The designated person explains the purpose of the evaluation to the students. A suitable explanation may be as follows:

“What we are about to do in this class is an evaluation of the teaching in this unit. A questionnaire will be distributed shortly and this should take you no longer than 10 minutes to complete. The survey is to collect valuable information on the teaching of this unit. Please note this evaluation only deals with this lecturer or tutor, (e.g. Dr. John X). The information you provide is confidential and will be processed by an independent body, the Centre for Higher Education Quality (CHEQ). The feedback you give will be used to improve this unit. Please feel free to make any general comments on the questionnaire. 

To ensure confidentiality I will distribute the questionnaires and collect them at the end. Both used and unused questionnaires will be collected and placed in the envelope provided. I will then seal the envelope in front of the class and sign across the sealed envelope flap. I will then deliver the envelope to the departmental/faculty administration office or to a designated drop off box.”

1. The designated person then supervises distribution of the questionnaires.
   
2. Upon completion, the designated person supervises collection of all questionnaires (whether completed or not) and places them all in the envelope provided.
   
3. The designated person seals the envelope in front of the class and signs across the sealed flap.
   
4. The designated person takes the sealed envelope to a designated place (e.g. the administrative office in the department/faculty or a drop-off box especially for classes run in the evening).
   
5. When the faculty administrator receives the envelope, he or she records receiving the evaluation and then sends the sealed envelope to CHEQ. Information to be recorded includes unit evaluated, date received and date dispatched to CHEQ. This provides a safeguard if problems are encountered during the dispatch to CHEQ via the internal or external mail system.